WARP on the Web - Input\Update Employees

The Input/Update Employees screen allows you to add new employees, modify and terminate existing employees already saved on WOW and to mark employees with the Out of State Indicator to allow entry of Out of State Wages. This screen can be accessed by the WOW Main Menu screen and also provides access a link to the Employee Update screen through Modify Employees links .

This screen has the following sections:

EMPLOYER
EMPLOYEE LIST
BUTTONS

EMPLOYER

This section displays the FEIN, UI Account Number, and Business Name for the selected Employer. The information is not updateable, it is display only.

FEIN field

WOW displays the FEIN (Federal Employer Identification Number) of the selected employer.

UI Acct No field

WOW displays the Montana UI Account Number of the selected Employer.

Business Name field

WOW displays the Business Name of the selected Employer.

EMPLOYEE LIST

This section has sorting options as well as a scrollable window with 2 areas: “Modify Employee” and “Enter New Employees.”

Sort By/Sort Employees button

The sorting options allow you to sort your list of existing employees by SSN or Last Name. To sort your employee list, click on the dropdown box to select SSN or Last Name, and then click the “Sort Employees” button. NOTE: Terminated employees will always be displayed at the bottom of the Employee List, regardless which sort option is selected. If the termination date is too old to view the employee, click on the Show All Terminated Employees button.

Existing Employees

SSN

This field displays SSN's of all existing employees (Employees that you have previously uploaded or manually data entered into WOW). To modify an employee’s SSN, click on Modify Employee link. NOTE: Enter only nine digits in this field-no dashes or spaces!

LAST NAME

This field displays the Last Names of all the existing Employees (Employees that you previously uploaded or manually data entered into to WOW). To modify an employee’s Last Name, click on the Modify Employee link. This is a required field.

FIRST NAME

This field displays the First Names of all the existing Employees (Employees that you previously uploaded or manually data entered into WOW). To modify an employee’s First Name, click on the Modify Employee link. This is a required field.

MID

This field displays the Middle Initial of all the existing Employees (Employees that that you previously uploaded or manually data entered into WOW). To modify an employee’s Middle Initial, click on the Modify Employee link.

TERMINATED-FINAL PAY DATE

This field displays the Final Payroll Date of any terminated employees that you have on WOW. Once an employee is terminated, he/she will no longer appear on the Input Montana Montana Employee Wages screen for the quarters after the Terminated Date that you entered. If a previously terminated employee (who appears on the bottom of the Existing Employees List with a Termination Date) is re-hired with this employer, click the Modify Employee link, change the existing data, and save. This will add the employee back to your list of employees, and the employee will appear on the Input Montana Employee Wages screen for all quarters. If a termination date is too old to see the employee on the Employee list, click on the Show All Terminated Employees button at the bottom of the screen and all terminated employees will be displayed at the bottom of the list, where the Modify Employee link can be clicked on and the termination date removed.

OUT OF STATE INDICATOR

This field displays a checked box if an employee has been designated as having Out of State Wages that can be used towards Montana's taxable wage base. If this checked box is present, the employee's names and/or wages can be added, modified and viewed on the Out of State Wages History screen.

MODIFY EMPLOYEE LINK

To modify an employee’s information, click the underlined Modify Employee link next to the previously entered employee that needs to be changed. This will take you to the Employee Update screen and allow you to modify their information.

Enter New Employees Here:

The “Enter New Employees” block appears inside the scrollable window, at the bottom. It displays 10 rows of empty input boxes to add new employees to the selected employer. It also has a button inside the scrollable window at the bottom called “Save these Employees, Add 10 blank rows.”

SSN

Type the SSN of the employee you wish to add. This field is required. NOTE: Enter only nine digits in this field-no dashes or spaces!

LAST NAME

Type the Last Name of the employee you wish to add. This is a required field.

FIRST NAME

Type the First Name of the employee you wish to add. This is a required field.

MID

Type the middle initial of the employee you wish to add. This is not a required field.

“Save these employees, Add 10 blank Rows” button

Click this button if you have filled all 10 blank rows of new employees and need to enter more new employees.

BUTTONS

At the bottom of the fields, are 6 buttons: “Save and Go to MT Wages Page,” “Save Stay on This Page,” “Save and Go to Out of State Wage History,” "Show all Terminated Employees," “Save and Return to Main Menu,” and “Reset This Screen Without Saving.”

Save and Stay on this page

Click this button to save all changes to New and Existing Employees and then display the Input Montana Employee Wages screen.

Save and Stay on This page

Click this button to save all changes to New and Existing Employees and then redisplay the same screen.

Save and Go to Out of State Wages History

Click this button to save all changes to New and Existing employees and then display the Out of State Wages History screen.

Show all Terminated Employees

Click on this button to display all terminated employees at the bottom of the Existing Employee list.

Save and Return to Main Menu

Click this button to save all changes to New and Existing employees and then display the WOW Main Menu screen.

Reset this screen without saving

Click this button to disregard all changes you have made to New and Existing employees since the last time you saved, and redisplay the same screen with the original employee information.

Unemployment Insurance Division

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