Unemployment Insurance Division

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Upload Employee Wages

The "Upload Employee Wages" screen is to provide the capability to upload Employee information (i.e. SSN, Name) and wage information from a csv file format. Any errors occurring on the file being uploaded will be posted in the LIST OF ERRORS IN UPLOAD FILE box and the employer will have a chance to correct these. The file being uploaded will not give an option to save until all errors have been corrected in the file. This screen has links to download the Quickbooks and ICESA format to the csv file format.

This screen has the following sections:

EMPLOYER
QUICKBOOKS CONVERTER
QUICKBOOKS CONVERTER INSTRUCTIONS
ICESA CONVERTER
ICESA CONVERTER INSTRUCTIONS
UPLOAD INFORMATION
LIST OF ERRORS IN UPLOAD FILE:

EMPLOYER

This section displays the FEIN, UI Account Number, and Business Name for the selected Employer. The information is not updateable, it is display only.

FEIN field

WOW displays the FEIN (Federal Employer Identification Number) of the selected employer.

UI Acct No field

WOW displays the Montana UI Account Number of the selected Employer.

Business Name field

WOW displays the Business Name of the selected Employer.

QUICKBOOKS CONVERTER

The QuickBooks converter is a downloadable tool to allow employers to convert from QuickBooks to the csv file format for upload into WOW.

QUICKBOOKS CONVERTER INSTRUCTIONS

The QuickBooks converter instructions are a downloadable Word document describing how to use the QuickBooks converter to convert from QuickBooks to the csv file format for upload into WOW.

ICESA CONVERTER

The ICESA Converter is a downloadable tool to allow employers to convert from the ICESA format to the cvs file format for upload into WOW.

ICESA CONVERTER INSTRUCTIONS

The ICESA converter instructions are a downloadable Word document describing how to use the ICESA converter to convert from the ICESA format to the cvs format for upload into WOW.

UPLOAD INFORMATION

Choose CSV File to upload

This section displays an empty box with a browse button next to it. This browse button will allow you to browse the files on your PC and choose the CSV file that needs to be uploaded into WOW. Once this file has been chosen, press the Upload Now Button.

Browse button

This button is used to browse the files on the C, D or A drives on your PC to select the correct CSV file for upload.

Upload Now! Button

This button is used to upload the chosen file to WOW. When you are ready to upload the file, click on the Upload Now! Button.

LIST OF ERRORS IN UPLOAD FILE

This section displays any errors contained within the CSV file. It will give the line number and the reason that the line errored out. To fix this information, re-open the original CSV file, fix the error, save and try to upload the file again. Once the file uploads and is accepted, you will be allowed to choose the quarter and year the wages belong to. Press the Save button to save uploaded wages. Once the wages are uploaded and a quarterly report is filed for the quarter, another upload file will not be accepted. If an amended return needs to be filed, the wages will have to be manually updated and saved using the Input Montana Employee Wages screen.

Unemployment Insurance Division

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